Discover the benefits of using Outlook as your email provider - Trustpilot

 Discover the benefits of using Outlook as your email provider

Outlook is a free webmail service created by Microsoft, which in 2013 replaced the popular Hotmail, until then Microsoft's main webmail.

Gmail has long been the dominant email service on the market, and that's nothing new.

However, its rival Outlook is one of the oldest email services that has been re-engineered to be competitive again.

From a business perspective, Office 365 is the right choice to keep your organizations productive and happy due to some shortcomings in Gmail.

Whether you use Gmail or Outlook, one thing is for sure: Email is the most effective and popular method of communication in the business world.

A few years ago, when thinking about email, you might imagine long text on a white background that sometimes required a lot of focus and a lot of scrolling on the screen.

Today, email creators go to great lengths to deliver more engaging emails.

One way to create emails that grab the recipient's attention is with video merging, for example, which can be easily done with Outlook.

Besides video, Outlook lets you integrate email, calendar, and contacts.

To understand the importance of email, when you get to your desktop, after turning on your computer, what do you open up first?

Your mailbox, of course.

Realizing this, companies have sought to add more and more features to their email providers.

With Outlook, you can set up meetings, find more information about a contact, participate in conference calls, or participate in online meetings.

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Why use Outlook?

The latest Outlook update released in the first half of 2018 includes changes to Calendar, Mail, and new features in the Outlook mobile apps.

One of the new features that Microsoft included in this release is the ability to set bill payment reminders.

Outlook automatically recognizes bills in emails and sets up calendar events and reminders for two days for each bill.

Outlook will also give users a better way to manage meeting places and rooms, for example, with suggestions about when to leave for a meeting.

Outlook's location and contextualization features allow him to learn from his meeting preferences and suggest places that perfectly match his habits.

Microsoft also lets you track attendance on your Outlook calendar.

You will be able to track responses to meetings, whether or not you are organizing, and decide whether or not you need to participate.

Outlook also includes a privacy improvement feature, which can prevent others from forwarding specific meeting information if you need strict attendance list control.

The new Outlook also includes support for multiple time zones, which helps you to better organize appointments in different time zones.

Another interesting privacy feature has to do with blind copy emails.

The program will try to prevent you from replying to the hidden destination email you received to avoid embarrassing situations.

Outlook mobile apps will also get some helpful updates, including temporary folders that sync across devices and favorites.

Office 365 account support in Outlook is also available for both platforms.

Office Lens comes in Outlook for Android, just like Quick Response.

Android also has the ability to block external content.

Meanwhile, Outlook for iOS gets Office 365 Groups for OneNote and Outlook meeting events.

Should you use Outlook Mail?

Outlook Mail on Outlook.com provides sophisticated Internet and IMAP or POP email protocols that automatically block spam, collect junk mail, and handle large file attachments.

Among the many positive aspects from an organizational point of view, there is a disadvantage, for example, to delay input and schedule outgoing messages.

Check out the main advantages and disadvantages of using Outlook:

Positives

Outlook webmail includes tools to automatically prioritize and categorize messages;

Integration with file hosting services and other services helps extend the mail tool;

Outlook Mail on Outlook.com can access other IMAP email accounts (including folders);

All incoming emails are available for offline access.

Negatives

Outlook Mail does not offer saved searches;

More help for smart answers greatly appreciated;

Outlook Mail prevents you from scheduling or delaying email messages.

With the advice we've given you, it has become a lot easier to determine whether to use Outlook as your email provider, right? Want more advice on marketing, technology and the digital world? Subscribe to our newsletter.